SiPRO Vendor Portal
Self-management for vendor inquiries
Avoid hundreds of emails back and forth, with inquiries about orders, invoices, payment dates. Let SiPRO take care of taking care of vendors, and make better use of your most valuable resource: TIME!
Main functions
Vendor portal - Order inquiry
- Your vendors will be able to access a web portal where they will be able to visualize the purchase orders generated, with status indicating deliveries or invoices pending to be registered. They will also have the opportunity to view historical orders if required, up to the time horizon you define, according to your policies.
Communication and Attachments (integrated with SiTRACK)
- You will be able to make queries, comments or attach documents related to each purchasing process and vendors will be able to view it and also record responses or attachments requested. Applies in case of SiTRACK implementation.
Vendor Portal - Accounts Receivable
- Save hundreds of emails from vendors asking for registration, payment date or status. You can now access SiPRO and check the status of your invoices in the different steps of the process.
Vendor Portal - Tax Certificates
- In case withholding tax certificates are generated in SAP, you have the possibility to publish them in SiPRO. This way, vendors download it directly and you save another pile of emails and calls from vendors asking for certificates. NOTE: Requires certificates to be generated automatically in SAP. In case of integrations to third party software may involve additional costs.
Vendor Portal - Pre-registration of invoices
Vendors can pre-register invoices in SiPRO. This represents an important improvement to the process due to:
- Reduced transcription errors and time for your treasury, accounting or accounts payable team.
- Natural limitations of the process such as: avoidance of invoices without HES, goods receipt, or associated purchase order, invoices greater in units or amounts than received.
- It still requires validation by the company's internal team before posting to SAP, but with much less transcription work and risk of errors.
User App - invoice accounting
- Once the invoices have been pre-registered by the vendors, the company's users with the corresponding permissions will have the possibility to access an app to view, review and post or reject the corresponding invoices.
Benefits
Learn about the advantages of implementing our apps
For the IT department
Easy to implement
You just need to import the installers and transport them to each client, like any other change in SAP and deploy the front-end component according to your convenience (SaaS, on client web server, Fiori, SAP BTP).Secure
With SAP standard authorization objects and some of the App’s own authorization objects, it ensures that control and segregation of duties is maintained through SAP standard user and role management.Compliance
With the architecture of the solution, you will not have any inconveniences regarding licensing or indirect access by vendors, since they do NOT have access to SAP.No maintenance or support
With the Warranty, Support and Upgrades service, Innova is responsible for maintaining compatibility with the latest versions of the system, as well as support and clarification of doubts with the end user.For the entire company
AVENDOR
SELF-SERVICE = TIME
The most valuable resource we have would no longer be underutilized in answering basic vendor inquiries. Self-service in SiPRO plays a major role.
Communication, integrated with SiTRACK
Communication and follow-up with each vendor, with the possibility of fast tracking of the history of each purchase process, is now possible with SiPRO and SiTRACK.
Reliability/agility in invoice registration
With automatic validations at pre-registration and second validation by users, billing errors or delays virtually disappear.
Schedule your Demo
Easy to discover
Easy, 30 – 45 min to show you our solutions, online, so you can see in detail how your processes will be optimized in SAP.
Architecture
SiPRO has an ABAP component within SAP (ECC or S/4HANA), and two front-end components that can be deployed at your convenience in either of these options:
SaaS Architecture
⠀
On-Premise FES
Architecture
FIORI / FES On-Premise
Architecture
BTP On-Premise
Architecture
Option 1: SaaS Architecture
The easiest and fastest option. From Innova we take care of deploying and serving the front-end component from our private cloud in Amazon Web Services, and you are free of installation, updates and maintenance. Communication via VPN site to site or SAP webdispatcher is required.
Requirements:
- SAP ECC version 6.0 or higher, up to the latest version of SAP S/4HANA.
- Site to site VPN configuration or SAP Webdispatcher.
- Possibility of web service publication from SAP ECC.
Frequently Asked Questions
Find the answers to your most common questions here.
No, with the purchase of the application, any SAP user can use the application, according to the assigned permissions.
And for vendor access there are no limits or additional license fees.
No, no activations or installations of additional SAP components are required. Upgrades are also not required.
The information displayed and uploaded by vendors on invoices or communication is stored in an external database, specific to the application. Everything else, which is managed and consulted by the user, is stored directly in SAP.
The vendor registers in the vendor portal always using his e-mail address. The registration procedure includes a temporary OTP password. The vendor can recover his password through the same portal by indicating his e-mail address where he receives the notification. The buyer can always change the e-mail address when necessary.
It is possible to include functionality for reading and automatic loading of automatic XML. It implies additional time and costs that may vary depending on the XML structures to be considered according to the legislation of each country and the architecture model to read or take the invoices.
Complete list of functions
- Order inquiry, with delivery status and invoice.
- Download orders in .pdf format
- Communication and attachments (in case of integration with SiTRACK)
- Accounts receivable, consultation of invoices in different status and payments made.
- Withholding tax certificates (if automatically generated in SAP).
- Pre-registration of invoices.
- Communication and file management (from SiTRACK).
- Review and posting/rejection of invoices.
