Management and approval of delegation requests
SiLI USE CASE
In standard SAP, the delegation of approvals often requires technical adjustments in roles and authorizations, usually managed by IT or Basis. This results in slow response times, dependency on technical resources and operational risks when absences are not planned sufficiently in advance. This causes that for short absences, the solution is for the person to continue approving from wherever he/she is, or wait until the approver returns! Impacting the entire purchasing process.
Business users do not have clear visibility into what authorizations are being delegated and for how long.
Additionally, standard SAP does not offer a user-friendly experience to approve and control these delegations. There is no clear request approval flow, no structured notifications, and no simple traceability to know if an approval was by delegation, which complicates internal control and auditing.
Do you identify with any of these cases?
How can I delegate my approval responsibilities to SAP during a period of absence without involving IT?
Is it possible to delegate only some types of approvals (e.g. purchases) and not all my permissions?
How does SAP ensure that the delegation is only valid for a certain period of time?
Who must approve a delegation request and under what criteria?
Can this delegation be evaluated and approved by non-technical users of the company?
Can the delegated approver distinguish whether he/she is approving own or delegated documents?
How can I find out what documents were approved on my behalf while I was absent?
Is the delegation recorded for audit and internal control purposes?
Solution
Solution – SiLI
SiLI incorporates specific functionality for the creation and approval of approval delegation requests.
With SiLI it is possible:
- Create a request to delegate approval roles.
- Define approval strategies according to different criteria.
- Automatically and temporarily assign the corresponding roles and permissions.
- Ensure operational continuity, control, traceability and compliance with internal policies.
Do you identify with any of these cases?
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